Easy to begin. Easy to outgrow.
Photos and folders help teams start, but reporting, purchasing context, and operational controls often become the next pain point.
Inventory operations for teams that carry parts
Know what moved.
See what's short.
Order with confidence.
OnHandly turns every scan, count, receipt, and adjustment into a trustworthy inventory history—on the phone where work happens and on the web where decisions get made.
No card requiredSet up in one afternoonCancel anytime
RESTOCK QUEUE
6 items need attention
Estimated spend$1,284.60Below minimum6 itemsMissing supplier1 item
ItemOn handOrderSupplier
3/4 in. Ball ValveBV-075-BR4 / 12 min20Ferguson
MERV 11 FilterFLT-2025-M117 / 16 min17SupplyHouse
Condensate PumpPMP-115-C1 / 3 min4Johnstone
CYCLE COUNTTruck 1214 of 32
OnHandlyCAP-45/5-440|||| || | ||||
MATCHEDDual Run CapacitorWarehouse A · Electrical
6
Live inventory, one shared history
Built for the work that happens between the shelf and the purchasing desk.
Scan with the phone or tablet your team already carries.
Run blind counts and review only the exceptions.
Turn confirmed shortages into supplier-ready order lists.
Trace every movement to a person, location, and time.
Now on iPhone, iPad, and Android
Put the scanner in every pocket.
Point a phone at the code already on the box. What gets scanned in the aisle is on the web dashboard before anyone walks back to a desk.
One product, fitted to the operation
A consistent system.
The right working language.
Separate industry themes would make the product harder to learn and harder to trust. OnHandly keeps one interface everywhere, then adapts vocabulary, setup guidance, and workflow emphasis to the team using it.
SERVICE PARTS
6 parts need a purchasing decision.
Replacement-part families keep an older motor number and its current replacement in one replenishment picture.
1Receive2Use3Move4Count5Reorder6Print
WORKSPACE LANGUAGEParts & locations
- Primary record
- Part
- Outbound action
- Use
- Starting location
- Main Stockroom
Focused control without ERP weight.
Mobile movement, blind counts, location policies, replacement parts, suppliers, valuation, and labels share one accountable record.
Powerful when the business needs the burden.
Manufacturing, accounting, and global logistics warrant complexity. A parts-driven team should not need that implementation to trust a shelf count.
Part-number continuity
Change the part number.
Keep the history.
Manufacturers and suppliers replace part numbers, but the older stock does not disappear. OnHandly connects those SKUs in a replacement chain without merging their records.
- See combined availabilityReplenishment considers the old and current part numbers together at each location.
- Keep every quantity separateEach SKU retains its own on-hand balance, barcode, cost, location, and movement history.
- Order the current numberWhen the family is short, the order list points purchasing to the newest replacement.
PART FAMILY / BLOWER MOTOR31 combined on hand
EARLIER PART NUMBERHD44AE116Warehouse A · 4 on hand
Replaced byEARLIER PART NUMBERHD44AE120Service Van 04 · 3 on hand
Replaced byCURRENT PART NUMBERHD44AR134Warehouse A · 24 on hand
Order this SKUThree separate stock recordsOne replenishment family
Daily inventory control
Three daily workflows.
One dependable record.
Inventory becomes trustworthy when teams record the moments that change it. OnHandly connects receiving, usage, transfers, counts, and replenishment in one accountable history.
01 / Move stock
Record it where it happens.
Receive a case, use a part, or transfer stock between a warehouse and a van without waiting to get back to a computer.
- Scan UPC, EAN, or your own labels
- Require a reason for adjustments
- See who moved what, where, and when
LIVE MOVEMENTJust now
WHWarehouse A
→12Truck 12
BV
3/4 in. Ball ValveTransferred by M. Rivera · 2:41 PM
−4WAREHOUSE A 28TRUCK 12 7
02 / Verify stock
Count without coaching the answer.
Assign a location, hide the expected quantity, and send only real discrepancies to review. Work can continue while the count is open.
- Blind counts remove expectation bias
- Resume a count across sessions
- Approve variances before stock changes
COUNT PROGRESSWarehouse A
72%23Matched3To review6Remaining
Dual Run CapacitorCounted 6 · activity-adjusted expected 8
−203 / Reorder stock
Give purchasing the whole answer.
A shortage is only useful when it says how much to buy and where to get it. Minimums, targets, pack sizes, supplier SKUs, costs, and links stay with the item.
- Suggested quantity respects target and pack size
- Group shortages by normal supplier
- Estimate order spend before checkout
DRAFT PURCHASEFerguson
3 items3/4 in. Ball Valve20 × $18.40$368.00
1/2 in. Check Valve12 × $11.25$135.00
Condensate Pump4 × $62.90$251.60
Estimated total$754.60
One day, one record
The same three workflows, in the order a Tuesday runs them.
- 01
Receive
A delivery scanned into Warehouse A.
- 02
Transfer
Four valves moved out to Truck 12.
- 03
Use
Two parts recorded from the job site.
- 04
Count
A blind count closed, one variance reviewed.
- 05
Reorder
A supplier-grouped order list, priced.
Two places, one inventory
The system runs in the browser.
The scanner rides in your pocket.
OnHandly is a web application first: the catalog, suppliers, costs, purchase orders, labels, and reporting all live where you have a keyboard and a real screen. The mobile app exists to do the one thing a desk cannot—capture what physically moved, at the shelf, in the van, on the job.
On the web
Build the catalog, set minimums and targets, manage suppliers and costs, review counts, raise purchase orders, print labels, and see what the operation is worth.
- Full feature set, no app required
- Works on any modern browser
- Import from Excel or CSV
On the floor
Point the camera at the code already on the box. Receive a delivery, record a part used, transfer stock to a truck, or work through a blind count without walking back to a computer.
- Scans UPC, EAN, Code 128, and QR
- Phone or tablet, no scanner hardware
- Signs in with the same account
Built for a clear job
A focused inventory system for parts-driven teams.
OnHandly adds accountability and purchasing visibility without the implementation burden of a full ERP.
Teams that stock parts across shelves, stockrooms, vans, or small warehouses.
- HVAC, plumbing, electrical, and maintenance teams
- Equipment, facilities, and field-service operations
- Small distributors that need dependable counts
Enterprise resource planning or full manufacturing control.
- Complex MRP and production scheduling
- Full accounting or payroll replacement
- Global freight and customs management
Straightforward pricing
Pay for the size
of your operation.
Every plan includes the core work: scanning, movement history, shortages, suppliers, valuation, labels, cycle counts, Inventory Health, and Excel or CSV migration.
SoloOwner-operators
$29.99/month
or $289.99/year
- 1 user
- 2 locations
- 500 items
- Unlimited activity, counts, and labels
Solo is sold inside the OnHandly app for iPhone, iPad, and Android.
TeamField and service teams
$79/month
or $790/year
- 5 users
- 10 locations
- 5,000 items
- Unlimited activity, counts, and labels
ProMulti-location operations
$149/month
or $1,490/year
- 15 users
- 25 locations
- 25,000 items
- Unlimited activity, counts, and labels
AVAILABLE TODAY
Compare the product that exists now.
No roadmap feature is counted as included.
Prices exclude applicable tax.
| What changes by plan | Solo$29.99/mo | Team$79/mo | Pro$149/mo |
|---|---|---|---|
| Users | 1 | 5 | 15 |
| Locations | 2 | 10 | 25 |
| Active items | 500 | 5,000 | 25,000 |
| Purchase orders & approval | — | Included | Included |
| Job reservations | — | Included | Included |
COMING SOON
What we are building next—and who receives it.
These features are not available today and are not used to justify the current plan comparison.
Scheduled Inventory Health email
Daily, weekly, or monthly shortage, count, and value summaries.
Automatic supplier email delivery
Send approved purchase orders with a PDF directly from OnHandly.
Accounting connections
Sync item, cost, purchasing, and receiving data with supported accounting tools.
Public API & webhooks
Connect approved systems without sharing a user login.
Advanced analytics
Inventory turns, aging, usage trends, and purchasing performance.
Function first
A trustworthy count needs
a trustworthy foundation.
Every change is a movement
On-hand quantity is calculated from accountable receipts, usage, transfers, and approved adjustments—not silent edits.
Organizations stay isolated
Membership checks and database policies keep each customer's items, costs, and history inside its own workspace.
Counting survives real work
Receipts and usage recorded during an open count remain visible, so reviewers can separate timing from an actual variance.
Billing stays with Stripe
Subscription payment details are handled through Stripe's hosted checkout rather than stored inside OnHandly.
Questions before the first scan
Start informed.
Still deciding whether it fits? Talk to a person at OnHandly.
Do I need dedicated barcode scanners?+
No, but they work if you have them. The OnHandly app turns the phone or tablet your team already carries into the scanner. On the web, any USB or Bluetooth handheld scanner works with no setup or drivers—plug it in and scan into receiving, usage, transfers, and cycle counts. Existing UPC and EAN codes work either way, and OnHandly can create labels for parts without a usable barcode.
What happens when a part number is replaced?+
Link the older SKU to its current replacement. OnHandly shows combined availability for replenishment while preserving separate quantities, locations, barcodes, costs, and movement history for every part number.
Can several people share one inventory?+
Yes. Team and Pro workspaces let each member use their own account while sharing the same items, locations, counts, and movement history.
Can I see shortages from a computer?+
Yes. The web dashboard is designed for review and purchasing: shortages, suppliers, suggested order quantities, estimated spend, count status, and inventory value.
When does the trial start?+
Your 30 days begin when you create your first organization workspace. No payment card is required. The trial runs on 2 users, 2 locations, 100 active items, 500 movements, 3 completed counts, and 50 printed labels—enough to load your own parts and finish a real count before deciding.
What happens after the trial?+
Your workspace remains available to review, but recording new inventory activity requires a paid plan. Choose the tier based on people, locations, and catalog size.
Make “on hand”
a number you can trust.
Start with one location, one count, and thirty days of real work.
Start your 30-day trial