The shelf makes promises it can't keep
The system says three brake kits; one of them is already promised to tomorrow's work order. OnHandly counts reservations against availability, so spoken-for parts stop looking free.
Inventory for auto service shops
Parts on hand.
Bays moving.
Repairs on time.
A stalled bay is the most expensive shelf audit there is. OnHandly shows what is actually in the parts room, reserves parts against work orders, and makes the reorder decision before the vehicle arrives.
No card requiredSet up in one afternoonCancel anytime
ItemOn handOrderSupplier
Front Brake Pad SetBRK-F-22101 / 3 min4WorldPac
Oil Filter, Common FitmentFLT-PH73176 / 24 min36NAPA
Serpentine BeltBLT-K0608412 / 4 min6O'Reilly
Reserved stock is subtracted before the shortage math runs.
Why teams switch
The problems this removes.
Parts leave without a record
A part pulled for a job is usage, not a mystery. Recording it takes one scan at the shelf and lands in the ledger with a name and a time.
Reordering happens at the worst moment
Minimums and targets per item turn “we're out” into a supplier-grouped draft order with suggested quantities and estimated cost—reviewed on the web, not shouted across the shop.
A working example — Harbor Auto Service
A brake job booked for tomorrow: work order RO-1847.
Reserve against the RO
The front brake kit is reserved for RO-1847 the moment the job is booked. Availability treats it as spoken for.
Allocate to the bay
The kit is allocated to Bay 3, so the morning setup already knows where it goes.
Hand over, and it becomes usage
At install time, handover converts the reservation into a recorded movement against the job—no separate bookkeeping step.
The shelf math stays honest
With the kit consumed and one set left below minimum, the reorder list already shows the replacement order under WorldPac.
Job reservations are included on the Team and Pro plans. Compare plans ↗
Shipped, not roadmap
Everything above is available today.
- Scan with the phone already in the truckThe OnHandly app scans existing UPC and EAN codes with the device camera.
- Blind cycle countsCounters never see the expected quantity; only real variances go to review.
- Shortages with the whole answerMinimums, targets, pack sizes, preferred suppliers, and estimated spend.
- Part supersessionOld and current part numbers share availability without merging their histories.
- Inventory valuationWeighted-average cost keeps a live value and names the items missing a cost.
- Spreadsheet Migration CenterImport Excel or CSV with validation and ledger-backed opening stock.
Purchase orders, approval, and job reservations are included on Team and Pro. Nothing on this page is a roadmap feature. See what each plan includes ↗
THE PLAN MOST AUTOMOTIVE TEAMS CHOOSE
Team — $79 a month.
5 users, 10 locations, 5,000 items, purchase orders, and job reservations. Working alone? Solo is $29.99 a month — 1 user, 2 locations, 500 items — sold inside the OnHandly app for iPhone, iPad, and Android.
Start your 30-day trialBefore the first scan
Asked by Automotive teams.
Still deciding whether it fits? Talk to a person at OnHandly.
Can I reserve parts for a work order?+
Yes, on Team and Pro. Reserved stock is held against availability, and the handover step records the final movement against the job when the part is installed.
Does reserved stock affect reordering?+
Yes. Shortage math subtracts reservations, so a part that is physically on the shelf but promised to a job still triggers the reorder before you sell it twice.
Do the barcodes on aftermarket boxes work?+
Yes. Attach the UPC on the box to the item once, and every phone in the workspace recognizes it at receiving, usage, and counts.
Make “on hand”
a number you can trust.
Start with one location, one count, and thirty days of real work.
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